Privacy Policy

Last updated: 17 August 2026

1. Who we are

Navira Ship Management SL is the data controller responsible for the processing of personal data described in this Privacy Policy.

Company name: Navira Ship Management SL

Registered office: C/ Alcalá 20, Oficina 400, 28014 Madrid, Spain

EUID: ES28065.082422753

Telephone: +34 919 931 902

Email: info@navira-sl.es

Navira Ship Management SL has not appointed a Data Protection Officer. Any privacy related enquiries or requests may be sent to the email address indicated above.

2. Scope of this Privacy Policy

This Privacy Policy applies to personal data collected through the Navira website, contact forms, crew application forms, crew request forms, email communications and other interactions relating to recruitment, crew placement, ship management and related services.

3. Personal data we collect

Depending on how you interact with Navira, we may collect the following categories of personal data.

Contact and identification data

This may include your full name, date of birth, nationality, postal address, telephone number and email address.

Professional and recruitment data

This may include the position for which you are applying, availability, professional experience, previous agencies, previous vessels, ranks or positions held, qualifications, certifications, professional references and reasons for applying.

Immigration and professional documentation

This may include information about visas, work permits, river books, professional certificates and copies of documents submitted as part of a crew application.

Application documents

This may include your curriculum vitae, visa documents, river book, certificates and any additional documents voluntarily submitted with your application.

Company and vessel information

When a company requests crew or other services, we may collect the company name, company registration or tax details, postal address, representative details, billing information, vessel name, vessel registration details, flag, vessel type, areas of operation, crew requirements and relevant onboard contact details.

Some company or vessel information may constitute personal data when it identifies a representative, captain, crew member, sole trader or other individual.

Communications

We may retain messages, enquiries, requests, instructions, documents and other communications exchanged with Navira.

Website and technical data

When you use the website, certain technical information may be collected, including your Internet Protocol address, browser type, device information, pages visited, referring website, cookie identifiers and consent preferences.

Further information is available in our Cookie Policy.

4. How we collect personal data

We normally collect personal data directly from you when you complete a form, submit an application, request crew, contact Navira or communicate with us.

In some cases, personal data may be provided by client companies, shipowners, vessel operators, recruitment partners, professional references or other parties involved in a recruitment or crew placement process.

Where personal data has not been obtained directly from you, Navira will provide the required information within the periods established by applicable data protection law.

5. Purposes and legal bases

Responding to enquiries

We process personal data to respond to messages, provide information, prepare proposals and handle requests submitted through the website or by email.

The legal basis is the performance of steps requested before entering into a contract, under Article 6(1)(b) of the General Data Protection Regulation, or Navira’s legitimate interest in responding to professional and business enquiries, under Article 6(1)(f).

Managing crew applications

We process applicant data to review applications, evaluate professional profiles, verify qualifications and documents, contact candidates and manage potential crew placement opportunities.

The legal basis is the performance of steps requested by the applicant before entering into a contract or professional relationship, under Article 6(1)(b) of the General Data Protection Regulation.

Presenting candidates to prospective employers or clients

Where relevant to a specific placement opportunity, Navira may share the necessary application data with shipowners, vessel operators, crew managers, recruitment partners or client companies interested in the candidate’s profile.

This processing is necessary to take steps requested by the applicant in connection with a potential employment, placement or professional relationship.

The receiving organisation may act as an independent data controller for its own recruitment and employment decisions.

Considering applicants for future opportunities

With the applicant’s separate consent, Navira may retain an application and the supporting documents for future crew opportunities.

The legal basis for this additional retention is consent under Article 6(1)(a) of the General Data Protection Regulation. Consent may be withdrawn at any time without affecting the lawfulness of processing carried out before its withdrawal.

Managing client and supplier relationships

We process the personal data of company representatives, vessel contacts, clients and suppliers to prepare proposals, manage services, coordinate crew requirements, administer contractual relationships, issue invoices and maintain business communications.

The legal basis is the performance of a contract, compliance with legal obligations and Navira’s legitimate interest in managing its professional relationships.

Legal compliance and claims

Personal data may be processed to comply with legal, accounting, tax, employment, maritime, immigration or regulatory obligations, and to establish, exercise or defend legal claims.

The legal basis is compliance with legal obligations under Article 6(1)(c) and Navira’s legitimate interest in protecting its legal rights under Article 6(1)(f).

Website security and operation

Technical data may be processed to maintain the security, availability and proper operation of the website, prevent misuse and record consent preferences.

The legal basis is Navira’s legitimate interest in protecting and operating its website. Optional analytics or similar technologies are used only where the visitor has provided consent.

6. Sensitive personal data

Applicants should not submit health information, criminal conviction information or other sensitive personal data unless Navira has specifically requested it and has explained the applicable legal basis.

If sensitive personal data is required for a specific position or legal obligation, Navira will provide additional information and apply the appropriate safeguards required by law.

7. Data recipients

Personal data may be accessed or received by:

1. Authorised Navira employees and contractors who require access for their professional duties.
2. Shipowners, vessel operators, crew managers, prospective employers, recruitment partners and client companies involved in a relevant crew placement process.
3. Website hosting, email, cloud storage, document management, security and technical service providers acting on Navira’s instructions.
4. Legal, accounting, insurance and professional advisers where access is necessary.
5. Courts, regulators, tax authorities, maritime authorities, immigration authorities and other public bodies where disclosure is legally required.

Navira does not sell personal data.

8. International data transfers

Navira operates in an international industry. Some prospective employers, shipowners, vessel operators, recruitment partners, clients or technology providers may be located outside the European Economic Area.

Where personal data is transferred outside the European Economic Area, Navira will use a lawful transfer mechanism, such as an adequacy decision adopted by the European Commission, approved Standard Contractual Clauses with appropriate supplementary measures, or another mechanism permitted under Chapter V of the General Data Protection Regulation.

You may contact Navira to request information about the safeguards applicable to a specific international transfer.

9. Data retention

Crew applications and supporting documents are retained for the duration of the relevant recruitment or placement process.

Where the applicant has provided separate consent to be considered for future opportunities, the application and supporting documents may be retained for up to 24 months following the last meaningful contact with the applicant.

If the applicant withdraws this consent, the application will be deleted or anonymised unless continued retention is required for an ongoing process, a legal obligation or the establishment, exercise or defence of legal claims.

Client, supplier and contractual information is retained during the professional relationship and afterwards for the periods required by applicable accounting, tax, commercial and legal obligations.

General enquiries that do not result in a contractual or professional relationship will normally be retained for no longer than 24 months following the last meaningful communication.

Technical data and cookie information are retained for the periods described in the Cookie Policy.

When information is no longer required for active processing but must be retained due to a legal obligation or possible claim, it may be securely restricted until the applicable retention period expires.

10. Is providing personal data mandatory?

Fields identified as mandatory must be completed so that Navira can process the relevant request or application.

If required information is not provided, Navira may be unable to respond to an enquiry, assess an application, present a candidate for an opportunity or provide the requested service.

Applicants are responsible for ensuring that the information and documents they provide are accurate, current and relevant.

11. Automated decision making

Navira does not make decisions producing legal or similarly significant effects based solely on automated processing.

Recruitment and crew placement decisions involve human assessment.

12. Your data protection rights

You may exercise the following rights in relation to your personal data:

1. Access your personal data and receive information about its processing.
2. Request the correction of inaccurate or incomplete data.
3. Request the deletion of personal data where legally applicable.
4. Request the restriction of processing.
5. Object to processing based on legitimate interests.
6. Request data portability where legally applicable.
7. Withdraw consent at any time where processing is based on consent.
8. Request not to be subject to a decision based solely on automated processing where this right applies.

Requests may be submitted to info@navira-sl.es.

Please include sufficient information to identify yourself and explain the right you wish to exercise. Navira may request additional proof of identity where reasonably necessary to prevent unauthorised access to personal data.

Requests will normally be answered within one month. This period may be extended where permitted by law due to the complexity or number of requests.

You also have the right to submit a complaint to the Spanish Data Protection Agency:

Agencia Española de Protección de Datos

Website: https://www.aepd.es

13. Security

Navira applies appropriate technical and organisational measures intended to protect personal data against unauthorised access, alteration, disclosure, loss or destruction.

Access to application documents is limited to persons and service providers who require it for the purposes described in this Privacy Policy.

No online transmission or storage method can be guaranteed to be completely secure. Applicants should only submit documents requested and relevant to the application process.

14. Third party websites

The Navira website may contain links to websites operated by third parties.

Navira is not responsible for the privacy practices or content of those websites. Visitors should review the privacy information provided by the relevant third party before submitting personal data.

15. Changes to this Privacy Policy

Navira may update this Privacy Policy when its services, processing activities, technology providers or legal obligations change.

The updated version will be published on this page with a revised update date.

16. Contact

For questions about this Privacy Policy or the processing of personal data, please contact:

Navira Ship Management SL

C/ Alcalá 20, Oficina 400

28014 Madrid, Spain

Telephone: +34 919 931 902

Email: info@navira-sl.es